ISO 24083:2021 情報と文書 — 国際アーカイブ統計 | ページ 6

3.1.1

アーカイブ

<organization>1つまたは複数の アーカイブ（3.1.2） の選択、取得、保存、および可用性に責任を負う組織または組織の一部

[出典: ISO 5127:2017, 3.2.3.01, modified — 注記 1 から注記 4 まで省略]

3.1.2

アーカイブ

<holdings>個人、家族、または組織が、公私を問わず、業務を遂行する際に作成または受領し、それらに含まれる永続的な価値のために、または組織の機能と責任の証拠として保存される資料、アイテム、記録、または文書。それらの作成者、特に出所、独​​自の順序、集団的管理の原則を使用して維持されている資料

[ソース: ISO 5127:2017, 3.6.1.03, 変更 — アーカイブを定義するためにアイテム、記録、またはドキュメントが含まれています。注記1は省略しています。

3.2.1

national archives

central archives (3.1.1) consisting of and responsible for the archives (3.1.2) mainly emanating from the central government of a state

[SOURCE: ISO 5127:2017, 3.6.4.2.03]

3.2.2

regional archives

archives (3.1.1) consisting of and responsible for the archives (3.1.2) mainly emanating from the intermediate levels of government

[SOURCE: ISO 5127:2017, 3.6.4.2.04]

3.2.3

local archives

archives (3.1.1) consisting of and responsible for the archives (3.1.2) mainly emanating from municipalities or other local governmental authorities

[SOURCE: ISO 5127:2017, 3.6.4.2.05]

3.2.4

departmental archives

archives (3.1.1) of a government department or administrative agency, institution or organization

[SOURCE: ISO 5127:2017, 3.6.4.2.06, modified — Note 1 to entry has been omitted.]

3.2.5

university archives

archives (3.1.1) of or relating to a university

Note 1 to entry: For academic institutions other than universities, such as independent research institutes, select"other type not listed above" in 7.2.1.

[SOURCE: ISO 5127:2017, 3.6.4.2.07]

3.2.6

corporate archives

documents and other materials created or received by a group of people (a company, an organization) in the course of operations and preserved for their enduring value

Note 1 to entry: Includes business archives (3.1.1) .

Note 2 to entry: Includes foundation archives (3.1.1) .

[SOURCE: SAA Glossary https://dictionary.archivists.org ]

3.2.7

audiovisual archives

archives (3.1.1) and archives (3.1.2) of documents in which sound and/or pictures are prominent, and which requires the use of special equipment to be seen and/or heard

[SOURCE: ISO 5127:2017, 3.3.3.07, modified — Archives of documents have been added to the definition. Notes 1 and 2 to entry have been omitted.]

3.2.8

family archives

archives (3.2.2) of or relating to a family or similar genealogical entity

[SOURCE: ISO 5127:2017, 3.6.4.2.01]

3.2.9

religious archives

archives (3.1.1) of religious bodies and communities

3.3.1

governing authority

body with legal and fiduciary responsibility for the archives (3.1.1) and for approving archives policy

[SOURCE: ISO 18461:2016, 2.3.1, modified —"Archives" is used to replace"museum". Note 1 to entry has been omitted.]

3.3.2

state-governed archives

archives (3.1.1) governed by governmental authorities at the national level

Note 1 to entry: Lower-levels of government are accommodated by locally-governed archives (3.3.3) / regionally-governed archives (3.1.1) .

[SOURCE: ISO18461:2016, 2.3.6, modified — The term and definition for"state-governed museum" have been adapted to define"stage-governed archives". Note 1 to entry has been added.]

3.3.3

locally-governed archives

archives (3.1.1) governed by city or municipal authorities

[SOURCE: ISO 18461:2016, 2.3.2, modified — The term and definition for"locally-governed museum" have been adapted to define"locally-governed archives".]

3.3.4

regionally governed archives

archives (3.1.1) governed by regional authorities (federal units, province or county authorities

[SOURCE: ISO 18461:2016, 2.3.2, modified — The term and definition for"regionally-governed museum" have been adapted to define"regionally-governed archives".]

3.3.5

other public-governed archives

archives (3.1.1) governed by other public authorities

[SOURCE: ISO 18461:2016, 2.3.3, modified — The term and definition for"other public-governed museum" have been adapted to define"other public-governed archives". Notes to entry have been omitted.]

3.3.6

internationally-governed archives

archives (3.1.1) governed by an international organization (such as non-profit or non-governmental agencies that operate internationally)

3.3.7

privately-governed archives

archives (3.1.1) governed by private entities (such as non-profit or for-profit organizations registered under private law), families or individuals

[SOURCE: ISO 18461:2016, 2.3.4, modified — The term and definition for"private-governed museum" have been adapted to define"private-governed archives". Note 1 to entry has been omitted.]

3.3.8

public/private partnership archives

archives (3.1.1) governed jointly, in partnership of a public and private entity

[SOURCE: ISO 18461:2016, 2.3.5, modified — The term and definition for"public/private partnership museum" have been adapted to define"public/private partnership archives". Notes to entry have been omitted.]

3.4.1

access

right, opportunity, means of finding, using or retrieving information, documents and records

[SOURCE: ISO 5127:2017, 3.11.1.01, modified — Documents and records have been added to definition. Note 1 to entry has been omitted.]

3.4.2

download

successful request of a content unit from an archives-provided online service or other internet service

[SOURCE: ISO 2789:2013, 2.2.6, modified — In the definition, a library has been replaced by an archive.]

3.4.4

event

pre-arranged activity, in some cases ongoing or repeatable, with cultural, educational, social, political, scholarly, or other intent involving a group of people

Note 1 to entry: Only events arranged by the archives (3.1.1) on its own or in partnership with other institutions are included, whether inside or outside the archives (3.1.1.) premises. Events inside the archives (3.1.1) premises organized by institutions outside the archives (3.2.1) without the archives' (3.2.1) cooperation are excluded.

Note 2 to entry: User education lessons and pre-arranged archives (3.1.1) visits are excluded.

Note 3 to entry: Ongoing programs are excluded (i.e. education program, exhibition program) but each session of a program is counted as one event.

Note 4 to entry: Virtual events are included.

[SOURCE: ISO 2789:2013, 2.2.9, modified — The definition has been modified to include frequency of the term. Note 1 to entry has been omitted and subsequent notes have been renumbered. In Note 2 to entry,"education" has been used to replace"training" and"archives visits" replaces"library tours". Note 3 to entry has been modified to exclude ongoing programs.]

3.4.5

exhibition

curated display of objects on a clear concept and communicating a message

Note 1 to entry: See also ISO 25639-1:2008, 3.1 and ISO 2789:2013, 2.2.10.

[SOURCE: ISO 5127:2017, 3.11.1.09]

3.4.6

informational question

directional and/or administrative inquiry delivered to archives (3.1.1) staff

Note 1 to entry: This includes e.g. questions for locating staff or facilities, questions regarding opening times and registering procedures, and questions about handling equipment such as printers and computer terminals.

Note 2 to entry: It is essential that archives do not include reference questions (3.4.11) in this category.

[SOURCE: ISO 2789:2013, 2.2.13, modified —"Archives" replaces"library". Note 2 to entry has been replaced. Note 3 to entry has been omitted.]

3.4.7

loan

lending of items in the archives' holdings to, or borrowing an item from, other collecting organizations, private collectors, or agencies

[SOURCE: ISO 18461:2016, 2.4.7, modified —"Items in the archives' holdings" replaces"object in the museum's collection". Note 1 to entry has been omitted.]

3.4.8

physical visit

act of entering into one or all of the parts of the archive's premises to access the services and programs of the archives

[SOURCE: ISO 18461:2016, 2.4.14, modified —"To access the services and programs of the archives" has been added to the definition.]

3.4.9

program

pre-arranged ongoing and repeatable activity having an intent within the mission of the archives (3.1.1)

Note 1 to entry: The activity would usually be of a cultural, educational, social, political, or scholarly nature, etc.

Note 2 to entry: Programs can be organized inside or outside the archives (3.1.1) premises.

Note 3 to entry: Programs inside the archives (3.1.1) premises organized by institutions outside the archives without the archives participation should be counted separately.

Note 4 to entry: Ongoing programs are included under events (i.e. education program, exhibition program) but each session of a program is counted as one event.

Note 5 to entry: Virtual programs are included, but should be counted separately.

[SOURCE: ISO 18461:2016, 2.4.15, modified — Archives replaces museum. In Note 1 to entry, the second line has been deleted. In Notes 2 and 3 to entry, archives replaces museums. Note 4 to entry has been replaced.]

3.4.10

publishing

publishing activities by archives (3.1.1) , issuing documents for sale or licensing to the public in analogue or digital format

[SOURCE: ISO 2789:2013, 2.5.8, modified — Archives replaces libraries. Notes 1 and 2 to entry have been omitted.]

3.4.11

reference question

information contact that involves the knowledge or use of one or more information sources (such as printed and non-printed materials, machine-readable databases, the archives' (3.1.1) own and other institutions catalogues and finding aids) by archives (3.1.1) staff

Note 1 to entry: It is essential that archives (3.1.1) do not include informational questions (3.4.6) in this category.

[SOURCE: ISO 2789:2013, 2.2.26, modified — Archives replaces library´s, and finding aids has been added to the definition. Notes 1 to 4 to entry have been omitted. and subsequent Note 5 to entry has been renumbered and (directional and administrative) questions, e.g. for locating staff or facilities, regarding opening times or about handling equipment such as printers or computer terminals has been omitted.]

3.4.12

registered user

person or organization registered with archives (3.1.1) in order to use its holdings and/or services onsite or elsewhere

[SOURCE: ISO 2789:2013, 2.2.28, modified — Archives replaces library, holdings replaces collection, services onsite or elsewhere replace within or away from the library. Notes 1 and 2 to entry have been omitted.]

3.4.13

reproduction services

services provided by the archives (3.1.1) to create copies replacing original documents produced for their users

3.4.14

social network service

electronic service designed to allow users to establish a personal or organizational profile and contact other individuals for the purposes of communicating, collaborating, and/or sharing content with them

[SOURCE: ISO 2789:2013, 2.2.33]

3.4.15

user

recipient of services provided by the archives (3.1.1)

[SOURCE: ISO 2789:2013, 2.2.36, modified — services provided by archives replaces library services. Notes 1 and 2 to entry have been omitted.]

3.4.16

user education

instruction program designed to teach users how to utilize effectively the sources and the information services available in an archives (3.1.1)

[SOURCE: ISO 5127:2017, 3.11.5.05, modified — The definition has been amended to apply to archives.]

3.4.17

virtual event

event in digital format, specifically designed for use via the Internet

[SOURCE: ISO 2789:2013, 2.2.38, modified — Digital replaces electronic.]

3.4.18

virtual visit

session

one continuous cycle of user activities on the archives (3.1.1) website, regardless of the number of pages or elements viewed

[SOURCE: ISO 2789:2013, 2.2.39, modified — Archives replaces library, by users from outside the library's IP address space (usually from outside the library premises) has been omitted. Notes to entry have been omitted.]

3.4.19

visitor

person (individual) entering the archives (3.1.1) premises to access the services and programs of the archives

[SOURCE: ISO 2789:2013, 2.2.40, modified — Visitor replaces visit, archives replaces library, to access the services and programs of the archives has been added to the definition.]

3.4.20

website

collection of logically connected web pages managed as a single entity and accessed through the same base URL

[SOURCE: ISO 5127:2017 3.3.3.24]

3.5.1

analogue document

object usable without digital equipment

[SOURCE: ISO 5127:2017, 3.3.3.01, modified — object replaces document]

3.5.2

architectural document

items and materials that are created or assembled as part of the design, construction, and documentation of buildings and similar large structures, and that are preserved for their administrative, legal, fiscal, or archival value

[SOURCE: SAA Glossary https://dictionary.archivists.org , modified — architectural document replaces architectural record, items replaces documents.]

3.5.3

archival unit

single document or set of documents in an archives (3.1.1) , treated as an entity

[SOURCE: ISO 5127:2017, 3.4.4.07]

3.5.4

archive group

record group

primary division in archival arrangement at the level of the independent originating unit or agency

Note 1 to entry: See also fonds

[SOURCE: ISO 5127:2017, 4.6.3.27]

3.5.5

artefact

object made or shaped by a human, such as a tool or a work of art

[SOURCE: ISO 18461:2016, 2.5.4]

3.5.6

audiovisual document

document in which sound and/or pictures are prominent, and which requires the use of special equipment to be seen and/or heard

Note 1 to entry: This includes audio documents such as phonographic records, tapes, cassettes, audio compact discs, DVDs, files of digital audio recordings; visual documents such as slides, filmstrips, transparencies; and combined audiovisual documents, such as motion pictures, video recordings, etc.

Note 2 to entry: Microforms are excluded.

[SOURCE: ISO 5127:2017, 3.3.3.07, modified — Film strips has been added, computer games have been omitted in Note 1 to entry. In Note 2 to entry, for library and museum statistics purposes has been omitted.]

3.5.7

born-digital document

document that has been created originally in digital form

[SOURCE: ISO 2789:2013, 2.3.5]

3.5.8

cartographic document

conventional representation, on a reduced scale, of concrete or abstract phenomena which can be localized in space and time

Note 1 to entry: This includes documents such as two- and three-dimensional maps, globes, plans, topographic models, tactile maps and aerial representations, but excludes atlases and any other cartographic documents in codex, micro, audio-visual and digital form.

[SOURCE: ISO 2789:2013, 2.3.6 – modified — Note 1 to entry has been omitted.]

3.5.9

collection

gathering of documents accumulated on the basis of some common characteristic without regard to the provenance of those documents

[SOURCE: ISO 5127:2017, 3.6.1.05, modified — documents accumulated replaces items assembled, without regard to the provenance of those documents has replaced for some purpose, or as the result of some process. Note 1 to entry has been omitted.]

3.5.10

container

receptacle, box, package or housing used to hold materials

[SOURCE: SAA Glossary https://dictionary.archivists.org/entry/container.html , modified — a box has been added to definition.]

3.5.11

digital collection

all objects in digital form in the archives (3.1.1) holdings, whether born-digital or digitized

3.5.12

digital document

information unit with a defined content, born-digital or digitized, that has been created or digitized by the archives (3.1.1) or acquired in digital form

[SOURCE: ISO 2789:2013, 2.3.13, modified — Archives replaces library, as part of the library collection is omitted in the definition. Notes to entry have been omitted.]

3.5.13

digitized document

document that has been digitized from the analogue holdings of the archives (3.1.1)

[SOURCE: ISO 2789:2013, 2.3.16, modified — Part of the electronic collection containing those has been omitted, documents replaces items, holdings of the archives replaces collection of the library.]

3.5.14

document

information which can be treated as a unit in a documentation process

Note 1 to entry: The information may be recorded using analogue or digital means.

[SOURCE: ISO 5127:2017, 3.1.1.38, modified — recorded information or material object has been replaced. Notes to entry have been omitted and a new Note 1 to entry has been added.]

3.5.15

file

set of related records either analogue o electronic kept together either for current use by the creator or in the process of archival arrangement, because they relate to the same subject, activity or transaction

[SOURCE: ISO 5127:2017, 3.4.4.01, modified — Set of related records either analogue or electronic kept replaces organized unit of documents grouped. Note 1 to entry has been omitted.]

3.5.16

folder

sheet of cardboard, file cover or heavy paper stock that is used as a loose cover to keep documents and other flat materials together, especially for purposes of filing

[SOURCE: SAA Glossary https://dictionary.archivists.org ]

3.5.17

fonds

whole of the records, regardless of form or medium, organically created and/or accumulated and used by a particular person, family, or corporate body in the course of that creator's activities and functions

[SOURCE: ISAD (G):1999 Glossary of terms associated with the general rules, modified — Note 1 to entry is omitted.]

3.5.18

graphic document

manuscript or printed document in which pictorial representation is the most prominent feature

Note 1 to entry: This is pictorial rather than linguistic, musical or cartographic in form. Includes art prints, art originals, art reproductions, photographs, posters, study prints, technical drawings, etc., but excludes graphic items in codex form or in microform, audiovisual or digital form.

[SOURCE: ISO 2789:2013, 2.3.25, modified — manuscript has been included.]

3.5.19

archival medium

material that serves as the carrier of the content of a record and that, because of the manner in which it was made, has a very long life expectancy when properly stored and handled

[SOURCE: SAA Dictionary of Archival Terminology https://dictionary.archivists.org ]

3.5.20

microform

photographic document requiring magnification when used

Note 1 to entry: Adapted from ISO 5127.

Note 2 to entry: Microfiche and microfilm are included.

Note 3 to entry: Slides and similar documents are counted as audiovisual documents.

[SOURCE: ISO 2789:2013, 2.3.30]

3.5.21

photograph

picture obtained by a process which fixes a direct and durable image on a sensitized surface by the action of electromagnetic radiation

[SOURCE: ISO 5127:2017, 3.4.5.1.01]

3.5.22

poster

large single-faced print for display on a flat surface

[SOURCE: ISO 5127:2017 3.4.7.55]

3.5.23

record

information created, received, and maintained as evidence and as an asset by an organization or person, in pursuit of legal obligations or in the course of conducting business

Note 1 to entry: Records are normally used in plural.

[SOURCE: ISO 30300:2020, 3.2.10]

3.5.24

series

group of similar records that are arranged according to a filing system and that are related as the result of being created, received, or used in the same activity

Note 1 to entry: It is also defined as a file group or a record series.

[SOURCE: SAA Dictionary of Archival Terminology https://dictionary.archivists.org ]

3.5.25

reproduction

document copied from and resembling another document which is recognized as being the original document

[SOURCE: ISO 5127:2017 4.4.7.17]

3.5.26

sub-fonds

3.5.27

textual documents

general classification of records with content that is principally written words

Note 1 to entry: Textual records are distinguished from nontextual records, which include audiovisual, cartographic, and machine-readable records.

[SOURCE: SAA Glossary https://dictionary.archivists.org , modified – The term"textual records" has been changed to"textual documents".]

3.5.28

volume

physical unit assembling a certain number of leaves under one cover to form a whole or part of a set

Note 1 to entry: A volume can be a ledger, register, codex, or scrapbook.

[SOURCE: ISO 2789: 2013 2.3.50, modified —"For a printed document" is omitted; Note to entry has been added.]

3.6.1

digital storage media

digital storage or transmission device or system

[SOURCE: ISO/IEC 13818-1:2019, 2.1.28]

3.6.2

gross floor area

sum of all floor areas of all levels of a building

Note 1 to entry: Includes the usable area, circulation space, the functional space and the space occupied by the constructional elements of the building (pillars, internal walls, etc.).

[SOURCE: ISO 2789:2013, 2.4.2]

3.6.3

on-site storage

storage of holdings on the main premises of the archives (3.1.1)

[SOURCE: ISO 5127:2017, 3.9.1.03, modified — Holdings is used to replace documents.]

3.6.4

opening hours

hours in a normal week when the archives (3.1.1) is physically accessible to users

[SOURCE: ISO 18461:2016, 2.6.4, modified — Archives replaces museum; physically added.]

3.6.5

reading room

reader area in the form of a separate, delineated room provided and reserved for the consultation of holdings, usually combined with a reference collection

[SOURCE: ISO 5127:2017, 3.11.3.20]

3.6.6

remote storage

storage of holdings in a place not directly connected with the main premises of the archives (3.1.1)

[SOURCE: ISO 5127:2017, 3.9.1.04, modified — Holdings is used to replace documents; archives replaces organization.]

3.6.7

repository

building or room or digital storage facility designed or arranged and used specifically and exclusively for long term storage of archives (3.1.1)

[SOURCE: ISO 5127:2017, 3.2.3.10, modified —"Digital storage facility" has been added; museum and library materials has been removed.]

3.6.8

storage area

area of the archives (3.1.1) where the holdings are kept under controlled conditions if not on display or in technical treatment

[SOURCE: ISO 18461:2016, 2.6.5, modified — archives replaces museum changed archives; holdings replaces archives.]

3.6.10

usable area

part of the gross floor area, which serves the main purpose of the building

Note 2 to entry: Excludes circulation areas (corridors, stairway space, lift shafts and traffic area for vehicles).

Note 3 to entry: Excludes the functional space that houses the central operational equipment of a building (e.g. sewage disposal, heating, conveyor technique).

[SOURCE: ISO 2789:2013, 2.4.10, modified — In Note 1 to entry, archives replaces library and areas for recreation and communication has been excluded.]

3.6.11

user place

place provided for users for reading or studying, whether with or without seating or equipment

Note 1 to entry: Includes places in carrels, in seminar and study rooms, and informal seating in lounges, group areas, etc.

Note 2 to entry: Excludes places in halls, lecture and auditory theatres intended for audiences of special events. Also excludes floor space and cushions on which users may sit.

[SOURCE: ISO 2789:2013, 2.4.11, modified — Note 1 to entry excludes the audiovisual and children's departments of the library.]

3.6.12

linear metre

measure of shelf space for the net space on a shelf, without supporting construction

[SOURCE: ISO 5127:2017(en) 3.11.3.13]

3.6.13

cubic metre

measure used to indicate the quantity of materials, commonly used to describe the size of archival or records collections

[SOURCE: SAA Dictionary of Archives Technology https://dictionary.archivists.org/ , modified — The original term was cubic foot.]

3.7.1

capital expenditure

expenditure which results in the acquisition of, or addition to, fixed assets

Note 1 to entry: This includes expenditure on building sites, new buildings and extensions, furnishings and equipment for new and expanded buildings, computer systems (hardware and software), etc. When applicable, local and national sales/purchase taxes [e.g. Value Added Tax (VAT)] are included.

[SOURCE: ISO 2789:2013, 2.6.1]

3.7.2

holdings expenditure

all expenditure incurred for materials purchased such as print materials, digital materials, audio-visual materials, etc.

[SOURCE: ANSI/NISO 39.7 2013:6.3.4, modified]

3.7.3

holdings maintenance

activities to stabilize materials for long-term storage by placing materials in appropriate housings and environments

[SOURCE: SAA https://dictionary.archivists.org , modified]

3.7.4

operating expenditure

ordinary expenditure

expenditure incurred in the running of an archives (3.1.1)

Note 1 to entry: This is money spent on staff and on resources that are used and replaced regularly (see ISO 11620). This includes expenditure on employees, rent, acquisitions and licensing, binding, computer network (operations and maintenance), telecommunication, building, maintenance, utilities (electricity, water, sewage, heating, etc.), repair or replacement of existing furnishings and equipment, events, etc. This can also be termed"current" or"recurrent" expenditure. When applicable, local and national sales/purchase taxes [e.g. Value Added Tax (VAT)] are included.

[SOURCE: ISO 2789:2013, 2.6.3, modified — Replace library with archives (3.1.1)]

3.7.5

special grant

grant of a non-recurrent nature to fund (or partly fund) projects

[SOURCE: ISO 2789:2013, 2.6.4]

3.8.1

accession

materials physically and legally transferred to a repository as a unit at a single time

[SOURCE: SAA Glossary https://dictionary.archivists.org , modified — The second definition and notes to entry have been deleted.]

3.8.2

acquisition

operation for establishing, enlarging, or updating the holdings of an archives (3.1.1)

[SOURCE: ISO 5127:2017, 3.6.2.2.01, modified —"information and documentation organization" has been replaced by"archives". Note 1 has been deleted.]

3.8.3

appraisal

analysis of business activity and context to identify what records need to be created and kept by the organization

3.8.4

archival description

process of analysing, organizing, and recording details about the formal elements of a record or collection of records, such as creator, title, dates, extent, and contents, to facilitate the work's identification, management, and understanding

3.8.5

archival value

ongoing usefulness or significance of records, based on the administrative, legal, fiscal, evidential, or historical information they contain, justifying their continued preservation

[SOURCE: SAA Glossary: https://dictionary.archivists.org , modified — Notes have been deleted.]

3.8.6

conservation

intervention techniques applied to prevent, arrest, or delay deterioration of archival materials

3.8.7

deaccession

removed archive

process by which an archives (3.1.1) formally removes accessioned materials from its holdings

Note 1 to entry: Materials formally withdrawn from a repository because reappraisal has determined that they are out of scope and not worthy of permanent retention. Option for deaccessioning materials include returning them to their original owner, transferring them to another repository, or destroying them.

[SOURCE: SAA Glossary https://dictionary.archivists.org , modified"museum, or library" have been deleted. A note to entry has been added.]

3.8.8

deposit

transfer of materials to an archive (3.1.1) without change of ownership or legal title, or the materials acquired by such a transfer

[SOURCE: ISO 5127:2017, 3.6.2.2.09, modified"transfer (2) <activity> of documents o an information and documentation organization" has been replaced by transfer of materials to an archive (3.1.1).]

3.8.9

descriptive record

accurate representation of a unit of archival material created by the process of capturing, collating, analysing, and organizing information that serves to identify the material and explain the context that produced it

[SOURCE: SAA Glossary https://dictionary.archivists.org , modified — records system(s) has been deleted.]

3.8.10

digital preservation

digital storage, maintenance of, and access to a digital object over a long time, usually as a consequence of applying one or more preservation strategies

[SOURCE: ISO 5127:2017, 3.12.1.19]

3.8.11

digitization

process of converting analogue materials into digital form

[SOURCE: ISO 2789:2013, 2.3.15]

3.8.12

donation

gift

acquisition of materials without monetary consideration and with change of ownership and legal title

[SOURCE: ISO 5127:2017, 3.6.2.2.11, modified —"of materials" has been added."But with change" has been replaced by"and with change".]

3.8.13

finding aid

description of records that gives the repository physical and intellectual control over the materials and that assists users to gain access to and understand the materials

3.8.14

holdings

archival holdings

totality of fonds and collections in the custody of an archives (3.1.1)

Note 1 to entry: See also collections (3.5.11) .

Note 2 to entry: See also archives (3.1.2) .

[SOURCE: ISO 5127:2017, 3.6.1.01, modified —"Archival holdings" is added."Fonds and collections" replace documents."An archives" replaces"an information and documentation organization". Note 1 to entry has been replaced by two new Notes to entry.]

3.8.15

holdings management

all practices and procedures implemented by the archives (3.1.1) in acquiring, documenting, handling, accessing, arranging, describing, storing, securing, lending, preserving, conserving, and disposing of items

[SOURCE: ISO 18461:2016, 2.5.10, modified —"Collection" has been replaced by"holdings"."Museum" is replaced by archives."Arranging" has been added."cataloguing, storing, securing, lending, conserving and disposing of collection objects has been replaced by" arranging, describing, storing, securing, lending, preserving, conserving, and disposing of items.]

3.8.16

inventory

process of establishing the physical presence of all items in an archives (3.1.2) for which that archives (3.1.1) has custody and is legally responsible

[SOURCE: ISO 18461:2016, 2.8.8, modified —"Control" is deleted."Objects in a museum (2.1.5) for which that museum has custody and is legally responsible" is replaced by items in an archives (3.1.2) for which that archives (3.1.1) has custody and is legally responsible. Note 1 is deleted.]

3.8.17

online archives catalogue

database of records describing the holdings of the archives (3.1.1) usually of one particular archives (3.1.1) or archives (3.1.1) system

[SOURCE: ISO 2789:2013, 2.2.21, modified — Archives as term is included."Bibliographical" is delated. Collection is replaced by holdings."library or library system" is replaced by"archivesorarchives system."]

3.8.18

preservation

all measures taken, including financial and strategic decisions, to maintain the integrity and to extend the life of archival holdings (3.1.2) ensuring access and usability in the future

Note 1 to entry: Includes activities to stabilize materials for long-term storage by placing materials in appropriate housings and environments.

[SOURCE: ISO 5127:2017, 3.2.1.39, modified —"documents or collections (2) <gathering>" is replaced by archival holdings) ensuring access and usability in the future. Notes to entry have been deleted.]

3.8.19

repatriation

return of cultural materials to their country of origin

[SOURCE: ISO 18461:2016, 2.5.31, modified —"objects or art objects" has been replaced by materials."Community" and"or to their previous owners" have been deleted.]

3.8.20

restoration

preservation actions taken to return a document or item which has suffered deterioration or damage as closely as practical to its original state

Note 1 to entry: In archival restoration, no attempt is made to recreate missing text, etc. and all restoration work is kept clearly evident.

[SOURCE: ISO 5127:2017, 3.12.1.02, modified —"Other material object" has been replaced by items. Note 2 to entry has been deleted.]

3.8.21

transfer

act involved in a change of physical custody of documents or records or in a change in their ownership, with or without change in legal title

[SOURCE: ISO 5127:2017, 3.6.2.2.06, modified — Cross references has been deleted. The sentence"documents including records (1) <documents> or museum objects" has been replaced by"or records". Notes to entry have been deleted.]

3.9.1

archives employee

person who works for an archives (3.1.1) in return for payment

[SOURCE: ISO 2789:2013, 2.7.1, modified — The term and definition for library staff have been adapted to apply to archives.]

3.9.2

archivist

professional with expertise and responsibility for appraising, acquiring, arranging, describing, preserving, and providing access to records of enduring value, to protect the materials' authenticity and context

3.9.3

conservator

person who performs the operations necessary to maintain the integrity and value of material objects ensuring accessibility and usability in the future

Note 1 to entry: Can perform conservation and restoration services.

[SOURCE: ISO 5127:2017, 3.2.4.15, modified —"in an information and documentation organization" is replaced by"ensuring accessibility and usability in the future". Note 1 to entry has been deleted.]

3.9.4

formal training

pre-planned lessons which can be held in-house or externally, and delivered by archives (3.1.1) staff or external experts

3.9.5

intern

student or trainee who works, sometimes without pay, in a supervised setting to gain professional work experience

Note 1 to entry: Internships are usually temporary or time-limited.

3.9.6

qualified specialist staff

archives (3.1.1) employees who have received training in a specialist discipline other than archives, library and/or information science, or a related discipline such as history

Note 1 to entry: The training can be by formal education or by means of an external period of work of a professional nature under supervision in a specialisation such as budget, computing, human resource management, etc.

[SOURCE: ISO 2789:2013, 2.7.5, modified — The word"library" has been replaced by"archives". The sentence"other than librarianship and/or information science" has been replaced by"other than archives, library and/or information science, or a related discipline such as history". In Note 1 to entry, the sentence"accountancy, computing, staff management, bookbinding, etc." has been replaced by"budget, computing, human resource management".]

3.9.7

staff training

formal pre-planned training which can be held in-house or externally, and delivered by archives (3.1.1) staff or external experts

[SOURCE: ISO 2789:2013, 2.7.6, modified —"library" has been replaced by archives. Note 1 to entry has been deleted.]

3.9.8

volunteer

person working on archives (3.1.1) tasks without payment

[SOURCE: ISO 2789:2013, 2.7.7, modified —"Library" has been replaced by"archives". Note 1 to entry has been deleted.]